Saturday Session Manager

programming
Written By Marketing Director

Role Title: Saturday Session Manager

Reports to: Director of Saturday Programs

Team: Extended Leadership Team (XLT)

Time Commitment: 5-10 hrs per week 

About Us 

Minds Matter Houston (MMH) connects driven and determined students from low-income families with the people, preparation and possibilities to succeed in college, create their future, and change the world. 

MMH could not exist without the hard work and commitment of our fully-volunteer team. Our dedicated volunteers grow from their experiences with students and fellow volunteers, enjoy the tangible satisfaction of seeing students succeed, and gain a valuable resume asset and a network of like-minded professionals.

Summary & Responsibilities

The Saturday Session Manager will directly support the Director of Saturday Programs by overseeing the day-of success of MMH’s sessions. In this role, the Manager will serve as the primary MMH representative and in-person point of contact for students, mentors, and pod leads on Saturday mornings through lunch, and may delegate these responsibilities to the Pod Leads for the afternoon Mentoring Session. The Manager will also support weekly session logistics planning and help with program scheduling. The Manager will own the Saturday Session Operations Manual, an evergreen document that will serve as a guide to how Saturday sessions are run (to be developed in cooperation with the Chief of Programming.

Responsibilities include: 

  • Serve as on-site manager and primary point of contact at Saturday sessions with a minimum expected attendance of 75% of sessions

  • Support Saturday Programs Director with session scheduling and calendars to ensure adequate coverage and room availability 

  • Manage Houston Food Bank partnership by developing and deepening connections with HFB coordinators; reserve rooms at the Houston Food Bank, and order weekly session meals

  • Serve as logistical lead at Saturday sessions from 9:45 a.m. to noon, handing over to the Pod Leads at the end of Flex Time (and arranging for a substitute Manager if not able to attend) 

  • Track attendance of students and mentors and alert leadership team of any excess absences

  • Ensure students and volunteers are in assigned rooms/spaces and communicate any last-minute space changes as necessary

  • Liaise with the HFB team if additional support (tech, food, facilities) is needed

  • Observe academic and mentoring sessions to provide feedback to the Director as requested

  • Attend (virtual) weekly Programming meetings to prepare for Saturday sessions

You’ll Be a Good Fit If You:

  • Want to volunteer with a mission-driven organization making an impact in the lives of Houston-area high school students

  • Have excellent organizational and time management skills

  • Enjoy connecting with a diverse range of people in both 1:1 and group situations

  • Are prepared to take on a volunteer leadership role on a growing team

  • Demonstrate accountability and ownership, proactive leadership, and a desire to contribute to a high-performing team

Marketing Director
Previous

Director of Summer Programs
Next

Director of Saturday Programs